Student Carpool Formal Program

COVID-19 changes to the carpool formal program

  • Until further notice, there is only a 20% rebate for a two+-person carpool.
  • There are no longer rebates at the 3 and 4-person carpool level to encourage the Mason community to carpool only at the 2-person level. You can carpool with more than 2 people if you feel safe doing so (e.g. you are all in the same household) but there is only a rebate of 20%.
  • The rebate is based on the cost of a semester permit as there will not be any annual permits sold in 2020-21 due to COVID-19.
  • The application process is online. Please be prepared to upload copies of the Mason IDs of the two people in the carpool.
  • Only one person in the carpool can own a permit. Please turn in any other permit prior to application. Upon return, they will receive a refund minus a $15 administrative fee.
    • Please mail the permit to:

George Mason University
4400 University Drive, Mailstop 1J6
Fairfax, VA  22030
Attn: Parking and Transportation

The Carpool Formal program is ONLY available in Reserved Lot I, Reserved Lot J, and the Parking Decks (i.e. Van Metre, Rappahannock, Shenandoah, and Mason Pond). The Formal carpool program includes an application process.  Once completed, you can park in designated carpool spaces (as available) in the area for which your primary driver’s permit is valid (Lot I, Lot J or the Parking Decks).  You are also eligible for a rebate on your primary parking permit based upon the two people carpooling. Details below.

How to Apply

To apply for a carpool permit, please complete the online Student Carpool Program Application.  Use your Mason credentials to log-in.

FALL SEMESTER APPLICATION DEADLINE: Friday, September 25, 2020

Application Deadlines

  • Fall: last Friday in September
  • Spring: the Friday in the last week of February

The formal carpool permit is valid for one semester.

Only one person in the carpool group can own a permit (the other will need to turn in their permit for a refund minus a $15 administrative fee)

Application Process

  • The primary carpool member (the one with the parking permit) completes and submits the Student Carpool Program Application. As part of the application, you will need to upload copies of the Mason ID of each carpool member.
  • You must carpool together at least 3 days per week and both of you must be in the car for half of your commute and be together in the car when you arrive at the carpool space.
  • Both carpool members can receive an access device (if in a Van Metre Hall, Mason Pond or Rappahannock parking deck) with a refundable deposit of $25 per access device. For those parking in Rappahannock River Deck (Fall 2020 only) or Shenandoah Deck, no device is needed.
  • The pair is responsible for transferring the permit between the participants, as well as reconciling all financial issues. Both permits (parking and supplemental carpool) must be displayed when parking in the carpool spaces.
  • Each carpool vehicle must be registered with the carpool.
  • Carpools need to reapply each semester to be in the Student Carpool Program.

The Transportation Office will process your application and you will receive an email or a phone call within three business days to pick up your carpool permit.

What’s Next?

  • Upon approval of the application, a supplemental carpool permit will be issued to the primary permit holder.
  • Both primary person’s permit and the supplemental permit must be displayed in the carpool vehicle.
  • Hang the regular permit on the rear view mirror and place the supplemental permit on the dashboard.

Where you can park

You can park in any lot or parking deck for which your primary permit is valid.  There are designated carpool spaces as outlined below but if they are all full, you are free to park anywhere your primary permit is valid.

Fairfax Campus:

  • Mason Pond Deck (3rd level )- 2 spaces
  • Shenandoah Parking Deck) (3rd level) – 3 spaces
  • Rappahannock River Deck(southeast corner of Level 1) – 6 spaces

SciTech Campus:

  • Occoquan Lot:  2 spaces
  • King Lot: 2 spaces
  • Discovery A Lot: 2 spaces

Arlington Campus:

  • Smith Building Garage at 3434 Washington Boulevard (P1 level next to Founders Hall bridge): 2 spaces
  • Van Metre Hall Garage: 17 spaces

How Rebates Work

ONLY carpools with parking deck, Lot I or Lot J permits are eligible for the parking permit rebate of 20% off the permit price for a two-person carpool.

The semester-based rebate is based on the cost of a semester permit as there are no annual permits being sold due to COVID-19.

ONLY ONE PERSON IN THE CARPOOL GROUP CAN OWN A PERMIT (the other carpooler needs to turn in their permit to the Transportation Office and will receive a refund minus a $15 administrative fee).  Please mail your permit to:

George Mason University
4400 University Drive, Mailstop 1J6
Fairfax, VA  22030
Attn: Parking and Transportation

The primary permit is bought at full price. The rebate will be given to the permit holder at the end of each semester.

  • Fall Semester: Parking and Transportation sends rebate information by January 15 to Fiscal Services for processing
  • Spring Semester: Parking and Transportation sends rebate information by June 15 to Fiscal Services for processing

*General parking permits are NOT eligible for the premium carpool program.

Additional Benefits

Students who formally carpool and are not the permit holder are also eligible for:

  • 2 FREE Daily Parking passes per month and the option of buying an additional 5 daily passes per semester at the half price rate of $22.50; Both can be obtained in the Transportation Office, located in Nottoway Annex (Lot C).

All carpool members can benefit from:

  • Financial Savings:  Sharing the cost of one parking permit and gas helps save money on your commute.
  • Less stressful commute:  Car pools can take advantage of HOV lanes and arrive to campus faster.
  • Go Green: Make your contribution to our environment by car pooling and helping to reduce CO2 emissions.

If you have a carpool parking deck or reserved Lot I or J permit (and you receive the rebate), you must follow the normal rules for that permit which only allows parking in general lots after 5pm. The primary permit holder will receive a $35 restricted violation if they do not park in the appropriate area. Video monitoring will be enforced over the course of the academic year to ensure that all carpools are compliant with the policy.

If Your Carpool Changes

If a member of the carpool chooses to leave the carpool, the primary permit holder needs to promptly notify the Transportation Office. If only one member remains in the carpool, the Transportation Office must be notified and all alternative transportation programs will be cancelled.