Student Carpool Formal Program

COVID-19 changes to the carpool preferred program

  • Be prepared to sanitize your vehicle whether you own it or share it.
  • Disinfect anything you touch - door handles, steering wheel, controls, etc.

The Carpool Formal program is ONLY available in Reserved Lot I, Reserved Lot J, and the Parking Decks (i.e. Van Metre, Rappahannock, Shenandoah, and Mason Pond). The Formal carpool program includes an application process.  Once completed, you can park in designated carpool spaces (as available) in the area for which you primary driver’s permit is valid (Lot I, Lot J or the Decks).  You are also eligible for a rebate on your primary parking permit based upon the number of people carpooling. Details below.

How to Apply

To apply for a carpool permit, please print out and complete the Student Carpool Program Application.


Application Deadlines

  • Fall: last Friday in September
  • Spring: the Friday in the last week of February

The formal carpool permit is valid for one semester.

Only one person in the carpool group can own a permit (all others need to turn in their permits for a refund minus a $15 administrative fee)

Application Process

  • Complete and sign the application.
  • Drop off the form along with a copy of everyone's Mason ID and any permits that have already been bought at the Transportation Office (located in Nottoway Annex (Lot C).
  • You must carpool together at least 3 days per week, there must be at least 2 people in the car for half of your commute, and at least 2 people must be together in the car when you arrive at the carpool space.
  • Everyone in the carpool can receive an access device (if in a Van Metre Hall, Mason Pond or Rappahannock parking deck) with a refundable deposit of $25 per access device. For those parking in Shenandoah, no device is needed.
  • The group is responsible for transferring the permit among the participants, as well as reconciling all financial issues.
  • Each carpool vehicle must be registered with the carpool group.
  • Carpools need to reapply each semester to be in the Student Carpool Program.

The Transportation Office will process your application and you will receive an email or a phone call within three business days to pick up your carpool permit.

What’s Next?

  • Upon approval of the application, a supplemental carpool permit will be issued to the primary permit holder.
  • Both primary person’s permit and the supplemental permit must be displayed in the carpool vehicle.
  • Hang the regular permit on the rear view mirror and place the supplemental permit on the dashboard.

Where you can park

You can park in any lot or deck for which your primary permit is valid.  There are designated carpool spaces as outlined below but if they are all full, you are free to park anywhere your primary permit is valid.

Fairfax Campus:

  • Mason Pond Deck (3rd level )- 2 spaces
  • Shenandoah Parking Deck) (3rd level) – 3 spaces
  • Rappahannock River Deck(southeast corner of Level 1) – 6 spaces

SciTech Campus:

  • Occoquan Lot:  2 spaces
  • King Lot: 2 spaces
  • Discovery A Lot: 2 spaces

Arlington Campus:

  • Smith Building Garage at 3434 Washington Boulevard (P1 level next to Founders Hall bridge): 2 spaces
  • Van Metre Hall Garage: 17 spaces

How Rebates Work

ONLY carpools with deck, Lot I or Lot J permits are eligible for the following parking permit rebates:

  • 20% off the permit price for a two person carpool
  • 30% off the permit price for a three person carpool
  • 40% off the permit price for a four person carpool.

The semester-based rebate is based on half the cost of an annual permit or half the price of a pro-rated annual permit purchased in spring.

ONLY ONE PERSON IN THE CARPOOL GROUP CAN OWN A PERMIT (all other carpoolers need to turn in their permits to the Transportation Office and will receive a refund minus a $15 administrative fee)

The primary permit is bought at full price. The rebate will be given to the permit holder at the end of each semester.

  • Fall Semester: Parking and Transportation sends rebate information by January 15 to Fiscal Services for processing
  • Spring Semester: Parking and Transportation sends rebate information by June 15 to Fiscal Services for processing

*General parking permits are NOT eligible for the premium carpool program.

Additional Benefits

Students who formally carpool and are not the permit holder are also eligible for:

  • 2 FREE Daily Parking passes per month and the option of buying an additional 5 daily passes per semester at the half price rate of $22.50; Both can be obtained in the Transportation Office, located in Nottoway Annex (Lot C).

All carpool members can benefit from:

  • Financial Savings:  Sharing the cost of one parking permit and gas helps save money on your commute.
  • Less stressful commute:  Car pools can take advantage of HOV lanes and arrive to campus faster.
  • Go Green: Make your contribution to our environment by car pooling and helping to reduce CO2 emissions.

If you have a carpool deck or reserved Lot I or J permit (and you receive the rebate), you must follow the normal rules for that permit which only allows parking in general lots after 5pm. The primary permit holder will receive a $35 restricted violation if they do not park in the appropriate area. Video monitoring will be enforced over the course of the academic year to ensure that all carpools are compliant with the policy.

If Your Carpool Changes

If a member of the carpool chooses to leave the carpool, the primary permit holder needs to promptly notify the Transportation Office. If only one member remains in the group, the Transportation Office must be notified and all alternative transportation programs will be cancelled.