Motorpool Authorization

It is the responsibility of each driver to comply with all Commonwealth/University and Enterprise policies and procedures for travel. ALL travel requires advance authorization.

All drivers who operate any rented vehicle must be in compliance with University Policy 1411, Vehicle Use. In addition, University Policy 1401 contains information on special training required for the use and operation of 11-15 passenger vans.

Trip Expenditure Approval

"Trip" approval for Motor Pool vehicle rental can be obtained from any person within your organization with signature authority for the budget code given or an authorized designee. Organizations using Motor Pool for the first time need to obtain the signature of the Department Chair or Director on the Vehicle Request form to set up an account with Motor Pool.

Required Training for the Operation of 11/12 Passenger Vans

In order to be authorized to operate an 11 or 12 passenger van, every driver must successfully complete the Van Driver Familiarization Class  offered by the campus police along with the Driver Awareness Training through Office of Risk Management. Class sizes are limited to 10 and scheduled class dates for each month are posted on the University Police Department and Risk Management websites.


  • No Driver shall drive for more than two hours without a break of at least 15 minutes
  • Any trip that is longer than 300 miles, or four hours, must have at least two qualified drivers assigned per vehicle
  • 15 passenger vans cannot be seated to full capacity. Maximum of 12 passengers can be seated in a 15 passenger van.